Ai Institute - AI Policy Template

JANUARY 2024

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Every organisation using AI should consider standards and procedures to ensure responsible usage.

At the Ai Institute, we believe artificial intelligence is a lightbulb moment for creative innovation. We are delighted to work with innovative companies to help them embrace Generative AI technologies as tools to help create captivating content that truly connects with people. 

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But we also recognise that the power of AI comes with a responsibility to use it ethically and transparently. 

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That is why we have developed this AI Policy Template - to provide clear guidance for others on how to harness AI in a way that aligns with brand values. Please feel free to use this template as you see fit. All we ask is that you might give us a link back in a mention from your site for SEO purposes. 🙏

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AI Policy Template

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Responsibility

• That there is always a human in the loop. We take responsibility to ensure that everything created using AI is checked before being published.

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Avoiding Bias

• Being aware that the way the models have been trained can propagate bias. Reviewing output to identify any unfairness based on age, gender, ethnicity, sexual orientation or disability. 

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Privacy

• Being aware of when we should not use sensitive or confidential information in our prompts. 
• Being mindful of which tools provide encrypted access in which the data is not trained.

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Security

• Adhering to using a list of tools that have been vetted for the way they handle security protocols.

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Ethical AI Practices

• Using AI to benefit clients and create better outputs. 
• Never using AI to mislead or impersonate people without their consent. 
• Abiding by laws and regulations about ethical AI use.

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Voluntary Responsible AI Commitment

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The framework for regulating AI has 5 key action steps which are included in our AI PolicyTemplate:

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• Secure organisational buy-in on responsible AI
• Foster trust through transparency
• Forecast AI risks & benefits
• Audit and test to ensure product safety
• Make regular and ongoing improvements

How you communicate those standards - whether in an internal policy or external statement - is completely up to you.  We have added ours as a footer link alongside our privacy policy. We also have added 'credits' to our newsletters referencing the tools used.

How to use it the template in your organisation

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You will find this template helpful as you develop AI policies for your organisation or projects, whatever size your business. Please feel free to download and customise it to suit your specific needs and values around ethical AI usage.

The only thing we ask is if you'd consider adding a link to our site as a thank you! 🙏 

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